Data privacy

The security of your data is important to us

FÜD commits itself to treat all transmitted documents and information confidentially and to maintain silence to the best of its knowledge and belief about all facts and factual contexts that become known in connection with business relations with our customers. Freelancers are obliged to exercise discretion.

Data protection is of a particularly high priority for the management of the FÜD. The use of the Internet pages of the FÜD is possible without any indication of personal data. However, if a data subject wants to use special services of our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject, shall always be in line with the Swiss Federal Act on Data Protection (revised version, FADP / revDSG), in force since 1 September 2023, and — where personal data of individuals resident in the EU/EEA is concerned — additionally with the EU General Data Protection Regulation (GDPR). By means of this data protection declaration, our company would like to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this data protection declaration.

As the controller, the FÜD has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can always be subject to security vulnerabilities, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

Definitions

The data protection declaration of the FÜD is based on the terms used in the revised Swiss Federal Act on Data Protection (FADP / revDSG). Where personal data of individuals resident in the EU/EEA is processed, the terms of the EU General Data Protection Regulation (GDPR) may apply in addition. Our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this privacy policy:

• a) Personal data

  Personal data means any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person

• b) Data subject

  Data subject is any identified or identifiable natural person whose personal data are processed by the controller.

• c) Processing

  Processing means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

• d) Restriction of processing

  Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

• e) Profiling

  Profiling is any automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.

• f) Pseudonymization

  Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.

• g) Controller or person responsible for processing

  The controller or person responsible for processing is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.

• h) Processor

  A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

• i) Recipient

  Recipient means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients.

• j) Third party

  Third party means any natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.

• k) Consent

  Consent is any freely given specific and informed indication of his or her wishes, in the form of a statement or other unambiguous affirmative act, by which the data subject signifies his or her agreement to the processing of personal data relating to him or her

2. Name and address of the controller

The controller within the meaning of the Swiss Federal Act on Data Protection (FADP) and — where applicable — the EU General Data Protection Regulation is:

FÜD GmbH

Rathausstrasse 14

6340 Baar

Switzerland

Tel: +41 44 5868 297

Email: admin@fachuebersetzungsdienst.com

Website: www.fachuebersetzungsdienst.ch

3. Name and address of the Data Protection Officer

The Data Protection Officer of the controller is:

Robert Wahl

FÜD GmbH

Rathausstrasse 14

6340 Baar

Switzerland

Tel: +41 44 5868 297

Email: admin@fachuebersetzungsdienst.com

Website: www.fachuebersetzungsdienst.ch

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Collection of general data and information

The website of the FÜD collects a series of general data and information with each call-up of the website by a data subject or automated system. This general data and information is stored in the log files of the server. The following data may be collected: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of an access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using these general data and information, the FÜD does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the contents of our website correctly, (2) to optimize the contents of our website and the advertising for these, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. Therefore, the FÜD analyzes anonymously collected data and information on one hand for statistical purposes and on the other hand for the purpose of increasing the data protection and data security of our enterprise, and ultimately ensuring an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

5. Contact possibility via the website

The website of the FÜD contains legal requirements which enable a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purposes of processing or contacting the data subject. No disclosure of such personal data to third parties shall take place.

6. Routine erasure and blocking of personal data

The controller shall process and store personal data of the data subject only for the period of time necessary to achieve the purpose of storage, or where provided for by the Swiss legislator (in particular the FADP) or another legislator to whose laws or regulations the controller is subject.

If the storage purpose ceases to apply or if a statutory retention period expires, the personal data shall be routinely blocked or deleted in accordance with the statutory provisions.

7. Rights of the data subject under the Swiss FADP

The Swiss Federal Act on Data Protection (FADP) grants every data subject the following rights. Where the EU General Data Protection Regulation additionally applies — for example because personal data of individuals resident in the EU/EEA is processed — the corresponding GDPR rights apply in addition.

• a) Right of access (Art. 25 FADP)

  Every data subject has the right to request confirmation from the controller as to whether personal data concerning him or her are being processed, and to obtain information about that data, including the purposes of processing, the categories of personal data processed, the origin of the data where not collected from the data subject, and the recipients or categories of recipients to whom the data have been or will be disclosed — in particular where data is transferred abroad, including the country concerned and the applicable safeguards. Access is generally provided free of charge and within 30 days. If a data subject wishes to exercise this right, he or she may, at any time, contact any employee of the controller.

• b) Right of rectification (Art. 32 para. 1 FADP)

  Any person affected by the processing of personal data has the right to request the rectification of inaccurate personal data concerning him or her. If a data subject wishes to exercise this right, he or she may, at any time, contact any employee of the controller.

• c) Right to erasure and restriction of unlawful processing

  Unlike the GDPR, the FADP does not provide for a standalone, comprehensive "right to be forgotten". Where personal data are no longer needed, or are processed unlawfully, a data subject may nonetheless invoke his or her personality rights (Art. 28 et seq. Swiss Civil Code) together with the general processing principles of the FADP (Art. 6 FADP: lawfulness, good faith, proportionality, purpose limitation) to object to the processing and request erasure, rectification or restriction. We comply with a justified deletion request without delay, unless statutory retention obligations apply.

• d) Right to data portability (Art. 28 FADP)

  Every data subject has the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a commonly used electronic format, and to request that it be transmitted to another controller, provided the processing is automated and based on consent or is directly connected with the conclusion of a contract. To assert this right, the data subject may at any time contact any employee of the controller.

• e) Right to object and to withdraw consent

  Where processing is based on consent, that consent may be withdrawn at any time with effect for the future. Beyond this, a data subject may — on the basis of his or her personality rights under Art. 28 et seq. Swiss Civil Code — object at any time to processing that unlawfully infringes his or her personality, for example because it continues despite an explicit objection or breaches the principles of the FADP. To exercise this right, the data subject may at any time contact any employee of the controller.

• f) Automated decisions in individual cases

  As a responsible company, we do not use decision-making based solely on automated processing, including profiling, within the meaning of Art. 21 FADP, that produces legal effects for a data subject or significantly affects him or her. Should this change in future, we would inform data subjects accordingly and grant them the right to state their position and have the decision reviewed.

• g) Right to lodge a complaint with the supervisory authority

  The competent supervisory authority for data protection in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC; in German: Eidgenössischer Datenschutz- und Öffentlichkeitsbeauftragter, EDÖB), www.edoeb.admin.ch. Every data subject has the right to lodge a complaint with the FDPIC if he or she considers that the processing of personal data concerning him or her infringes the FADP.

8. Data protection for applications and in the application procedure

The controller collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place by electronic means. This is in particular the case when an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or via a web form located on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents are automatically deleted two months after the notification of the rejection decision, provided that no other legitimate interests of the controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

9. Data protection provisions on the use and application of Facebook

The controller has integrated components of the company Facebook on this website. Facebook is a social network

A social network is a social meeting place operated on the Internet, an online community that generally enables users to communicate and interact with each other in virtual space. A social network can serve as a platform for exchanging opinions and experiences or enables the internet community to provide personal or company-related information. Facebook allows social network users to create private profiles, upload photos and network via friend requests, among other things.

The operating company of Facebook is Facebook, Inc, 1 Hacker Way, Menlo Park, CA 94025, USA. The controller of personal data, if a data subject lives outside the USA or Canada, is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

By accessing a Facebook page, a data subject may be able to make a friend request.

Whenever one of the individual pages of this website operated by the data controller is called up and on which a Facebook component (Facebook plug-in) has been integrated, the internet browser on the information technology system of the data subject is automatically prompted by the respective Facebook component to download a representation of the corresponding Facebook component from Facebook. A complete overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de_DE. Within the scope of this technical procedure, Facebook obtains knowledge of which specific sub-page of our website is visited by the data subject.

If the data subject is logged in to Facebook at the same time, Facebook recognizes which specific sub-page of our website the data subject is visiting each time the data subject calls up our website and for the entire duration of the respective stay on our website. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the data subject activates one of the Facebook buttons integrated on our website, for example the "Like" button, or if the data subject posts a comment, Facebook assigns this information to the personal Facebook user account of the data subject and stores this personal data.

Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is logged into Facebook at the same time as calling up our website; this takes place regardless of whether the data subject clicks on the Facebook component or not. If the data subject does not want this information to be transmitted to Facebook, he or she can prevent the transmission by logging out of his or her Facebook account before accessing our website.

The data policy published by Facebook, which can be accessed at https://de-de.facebook.com/about/privacy/, provides information on the collection, processing and use of personal data by Facebook. It also explains which setting options Facebook offers to protect the privacy of the data subject. In addition, various applications are available that make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.

10. Data protection provisions on the use and application of LinkedIn

The controller has integrated components of the LinkedIn Corporation on this website. LinkedIn is an Internet-based social network that allows users to connect with existing business contacts and to make new business contacts. Over 400 million registered people use LinkedIn in more than 200 countries. This makes LinkedIn currently the largest platform for business contacts and one of the most visited websites in the world.

The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. For data protection issues outside the USA, LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

In order to protect your privacy, you should contact LinkedIn.

With each individual call-up of our website that is equipped with a LinkedIn component (LinkedIn plug-in), this component causes the browser used by the data subject to download a corresponding representation of the component from LinkedIn. Further information on LinkedIn plug-ins can be found at https://developer.linkedin.com/plugins. Within the scope of this technical procedure, LinkedIn receives knowledge of which specific sub-page of our website is visited by the data subject.

If the data subject is logged in to LinkedIn at the same time, LinkedIn recognizes which specific sub-page of our website the data subject is visiting with each call-up of our website by the data subject and for the entire duration of the respective stay on our website. This information is collected by the LinkedIn component and assigned by LinkedIn to the respective LinkedIn account of the data subject. If the data subject activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores this personal data.

LinkedIn always receives information via the LinkedIn component that the data subject has visited our website if the data subject is logged into LinkedIn at the same time as calling up our website; this takes place regardless of whether the data subject clicks on the LinkedIn component or not. If the data subject does not want this information to be transmitted to LinkedIn, he or she can prevent the transmission by logging out of his or her LinkedIn account before accessing our website.

LinkedIn offers the possibility to unsubscribe from email messages, SMS messages and targeted ads as well as to manage ad settings at https://www.linkedin.com/psettings/guest-controls. LinkedIn also uses partners such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua and Lotame, which may set cookies. Such cookies can be rejected at https://www.linkedin.com/legal/cookie-policy. LinkedIn's applicable privacy policy is available at https://www.linkedin.com/legal/privacy-policy. LinkedIn's cookie policy is available at https://www.linkedin.com/legal/cookie-policy.

11. Privacy policy on the use and application of Xing

The controller has integrated components of Xing on this website. Xing is an Internet-based social network that allows users to connect with existing business contacts and to make new business contacts. Individual users can create a personal profile of themselves on Xing. Companies can, for example, create company profiles or publish job offers on Xing.

The operating company of Xing is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

Whenever a data subject accesses one of the individual pages of this website operated by the data controller and on which a Xing component (Xing plug-in) has been integrated, the internet browser on the data subject's information technology system is automatically prompted by the respective Xing component to download a representation of the corresponding Xing component from Xing. Further information on the Xing plug-ins can be found at https://dev.xing.com/plugins. Within the scope of this technical procedure, Xing receives information about which specific sub-page of our website is visited by the data subject.

If the data subject is logged in to Xing at the same time, Xing recognizes which specific sub-page of our website the data subject is visiting each time the data subject calls up our website and for the entire duration of the respective stay on our website. This information is collected by the Xing component and assigned by Xing to the respective Xing account of the data subject. If the data subject activates one of the Xing buttons integrated on our website, for example the "Share" button, Xing assigns this information to the personal Xing user account of the data subject and stores this personal data.

Xing always receives information via the Xing component that the data subject has visited our website if the data subject is logged into Xing at the same time as calling up our website; this takes place regardless of whether the data subject clicks on the Xing component or not. If the data subject does not want this information to be transmitted to Xing, he or she can prevent the transmission by logging out of his or her Xing account before accessing our website.

The data protection provisions published by Xing, which can be accessed at https://www.xing.com/privacy, provide information on the collection, processing and use of personal data by Xing. Furthermore, Xing has published data protection information for the XING Share button at https://www.xing.com/app/share?op=data_protection.

12. Payment method: Privacy policy on PayPal as a payment method

The controller has integrated components of PayPal on this website. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which represent virtual private or business accounts. In addition, PayPal offers the possibility of processing virtual payments via credit cards if a user does not have a PayPal account. A PayPal account is managed via an e-mail address, which is why there is no classic account number. PayPal makes it possible to initiate online payments to third parties or to receive payments. PayPal also assumes trustee functions and offers buyer protection services.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal L-2449, Luxembourg.

If the data subject selects "PayPal" as a payment option during the ordering process in our online shop, data of the data subject will be automatically transmitted to PayPal. By selecting this payment option, the data subject consents to the transmission of personal data required for payment processing.

When data is transmitted to PayPal, the data subject's personal data is automatically transmitted to PayPal.

The personal data transmitted to PayPal are usually first name, last name, address, email address, IP address, telephone number, mobile phone number or other data necessary for the processing of the payment. Personal data that is necessary for the processing of the purchase contract is also personal data that is related to the respective order.

The purpose of transmitting the data is payment processing and fraud prevention. The controller will transfer personal data to PayPal in particular if there is a legitimate interest for the transfer. The personal data exchanged between PayPal and the controller may be transferred by PayPal to credit reference agencies. The purpose of this transmission is to check identity and creditworthiness.

PayPal may disclose the personal data to affiliated companies and service providers or subcontractors to the extent necessary for the performance of contractual obligations or to process the data on behalf.

The data subject has the option to revoke the consent to the handling of personal data at any time vis-à-vis PayPal. A revocation does not affect personal data that must be processed, used or transmitted for (contractual) payment processing. 

The applicable data protection provisions of PayPal can be found at https://www.paypal.com/de/webapps/mpp/ua/privacy-full.

13. Legal basis of the processing

Under the Swiss FADP, processing of personal data is permitted, unlike under the GDPR's exhaustive list of legal bases, as long as it complies with the general processing principles of Art. 6 FADP: lawfulness, good faith, proportionality, purpose limitation, accuracy, and transparency of the processing. Processing is unlawful if it breaches these principles, is carried out against the data subject's express wish, or infringes his or her personality rights without a justifying ground.

Justifying grounds under Art. 31 FADP include, in particular: the data subject's consent; an overriding private or public interest, in particular the performance of a contract with the data subject or pre-contractual measures (for example, enquiries about our translation services); the pursuit of a legitimate business interest, for instance to process, invoice and secure our services; and compliance with a legal obligation, such as tax retention requirements. Where personal data of individuals resident in the EU/EEA is processed, Art. 6 GDPR may additionally serve as the legal basis.

14. Legitimate interests in the processing pursued by the controller or a third party

Where the processing of personal data is based on an overriding legitimate interest under Art. 31 para. 1 FADP, our legitimate interest is the proper conduct of our business for the benefit of the welfare of all our employees and our shareholders.

15. Duration for which the personal data will be stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfilment of the contract or the initiation of the contract

16. Legal or contractual requirements to provide the personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision

We would like to inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will explain to the data subject on a case-by-case basis whether the provision of the personal data is required by law or by contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.

17. Existence of automated decision-making

As a responsible company, we do not use automated decision-making or profiling.

This data privacy declaration is based on the revised Swiss Federal Act on Data Protection (FADP / revDSG), in force since 1 September 2023. Under the European Commission's adequacy decision of 15 January 2024, Switzerland continues to be recognised as providing an adequate level of data protection; the competent supervisory authority is the Federal Data Protection and Information Commissioner (FDPIC / EDÖB), www.edoeb.admin.ch. We review this declaration regularly and update it where the applicable law requires.

This is a translation from German. In the event of legal disputes, the wording of the German version shall apply, which can be viewed here.