documents translations - professional documents translator English German and 75 more languages

Certified translation › Official documents

Certified document translation for Swiss authorities.

Certified document translation for Swiss authorities covers birth, marriage and death certificates, police-clearance and registration certificates, rendered by a qualified translator with notarisation where the receiving authority requires it, each carrying a certification statement. Prepared for that authority's requirements. Binding fixed price from CHF 89, certification and shipping included.

Notarisedrecognised cantonally
Valid Switzerland-wideauthorities & courts
Names & MRZ correctICAO transliteration
4,7 · Trustpilot

Qualified translator · form checked for the intended Swiss receiving authority · required certification or notarisation coordinated under applicable cantonal practice · price incl. agreed formal steps and dispatch · 24-hour express where feasible

DIN EN ISO 17100certified · Reg. 7U517

over 70 languagesnative professional translators

Price up frontbinding fixed price

ConfidentialGDPR-compliant · NDA on request

In short

When a document needs a certified translation.

Specialist-reviewed · FÜD editorial team · kept current

Swiss authorities, civil-status offices and courts may require a formally certified or otherwise authenticated translation of a foreign-language document. The exact form depends on the receiving authority and applicable cantonal practice. FÜD therefore checks the intended use first, arranges a qualified translation and coordinates any required certification or notarisation step before delivery.

We handle the exact transfer — names, dates, seals and certification notes included — and deliver at a fixed price with the PDF in advance and the certified original by post. For use abroad we clarify beforehand whether the source document additionally needs an apostille: the apostille is issued by the competent cantonal state chancellery, not by the translator, and is obtained on the source document first — after which we translate it along with the document.

Documents we translate into German

Official documents we translate for Swiss authorities.

From civil-status records for the registry office to police and business documents — each is transferred to form, with names taken exactly as in your passport, and every seal, stamp and marginal note carried over.

Civil-status records

Birth certificate
Marriage certificate
Death certificate

Family & status

Certificate of no impediment
Divorce decree & judgment
Registration certificate (Meldebescheinigung)

Personal & official

Certificate of good conduct (Führungszeugnis)
Passport / ID card
Driving licence

Business & other

Commercial register extract
Residence permit
Apostilles & certification notes

Diplomas, school reports and academic transcripts follow the same rules — see certified translation for the full scope, or simply ask us about a document not listed here.

Without certification, the authority will not accept the document.

That is why: a qualified translator (with notarial certification), a certification statement, and a price that includes dispatch.

Quality you only notice at the counter

The mistakes only a professional translator catches.

A document is rarely rejected over its running text — it fails on a detail: a name, a date, a missing seal. The most common reasons registry offices and authorities turn a translation away, and how a qualified translator, with notarisation where required by the intended Swiss receiving authority avoids them.

Typical pitfalls in document translation, why they are critical and how the FÜD solves them
Pitfall	Why it is critical	How the FÜD solves it
Names from non-Latin scripts "Germanised"	If the transliteration differs from the passport or earlier documents, the person is officially someone else — and the registry office rejects the translation.	Transliteration to the relevant ISO standard (e.g. ISO 9 for Cyrillic), the passport spelling additionally noted and any divergence explained in the certification statement.
Passport spelling (ICAO) ≠ the certificate	Passport and birth certificate can carry different transliterations of the same name — two "correct" forms trigger queries at naturalisation or marriage.	We reconcile the source document with your passport spelling and document both forms, rather than silently choosing one.
Date & number formats carried over 1:1	"03/04/2020" is 4 March in one country and 3 April in Switzerland — a wrong date of birth makes the document unusable.	Dates, times and number formats are transferred unambiguously into the target language, with an explanatory translator's note where in doubt.
Place & authority names translated or guessed	A "translated" place of birth can no longer be found; authorities expect the official original name of the office or place.	Proper names stay in the original, with an explanatory equivalent in brackets — the place stays clearly identifiable.
Civil-status terms with no 1:1 equivalent	Replacing "common-law marriage", "decree nisi" or a foreign name-law category with the nearest German word changes the legal status.	The professional translator renders the legal term true to meaning and explains it, without feigning a German legal institution.
Register, record & file reference numbers	If the reference numbers are missing or wrong, the receiving authority cannot match the translation to the source document.	All register, record and file reference numbers are carried over completely and in their original position.
Seals, stamps & marginal notes left out	If only the running text is translated, the translation is incomplete — and therefore cannot be certified.	Seals, stamps, fee stamps and handwritten notes are described and translated; illegible passages are marked transparently.
Apostille "ordered" from the translator	The apostille confirms the authenticity of the document and is issued only by the competent authority — without it, the office abroad refuses.	We do not issue apostilles, but tell you exactly which office is responsible and in what order — then translate the apostille along with the document.

Completeness is not optional — it is the condition

A certified translation reproduces the entire document — text, layout reference, seals and notes. It is precisely this completeness that the qualified translator confirms with the certification statement. That is why, before translating, we check that your scan really contains every page and margin.

What counts legally

"Certified", "confirmed", "sworn" — what the law actually recognises.

Specialist-reviewed · FÜD editorial team · kept current

In everyday speech, "certified translation" is often used as a general description. In Switzerland, however, the required form can depend on the receiving authority and the relevant cantonal practice. FÜD therefore prepares the translation with a qualified translator and coordinates any certification or notarisation that the intended authority requires.

You receive the translation first as a PDF to check, then the certified original by post — at a fixed price including dispatch. For use abroad we clarify in advance whether the source document additionally needs an apostille or legalisation, and whether recognition requires a translator admitted in the destination country. The apostille is issued by the competent cantonal state chancellery on the source document first; we then translate it and the certification notes along with the document.

Before you upload

So your document clears on the first attempt.

Most queries from registry offices and authorities can be avoided. With these details a qualified translator, with notarisation where required by the intended Swiss receiving authority can transfer your document to form straight away — no second attempt needed.

What we need from you

A complete, legible scan — every page, including seals, marginal notes and the reverse.
The name as in your ID — give the spelling from your passport or ID card so no divergence is flagged.
Destination & receiving office — Zivilstandsamt, migration office (Migrationsamt), university or court; it sets the form required.

What determines the form

Language direction — from which language into which the document is to be translated.
Apostille clarified? — whether the source document additionally needs an apostille; this is issued by the competent authority, not the translator, and on the source document first.
Deadline & dispatch — by when you need the advance PDF and the certified original by post.

Unsure on any point? The FÜD checks it with you before translating — so the form fits the procedure and later recognition is faster.

Use cases

Three typical routes a document translation takes.

What a document is translated for decides its form, language direction and apostille need. Three common situations — from the starting point to the result.

Civil status

Birth certificate for the Swiss civil registry office

Starting point: A birth certificate issued abroad must be presented to give notice of marriage or to naturalise — and the name is written in Cyrillic script.
Process: Upload the scan, give the passport spelling — the qualified translator transliterates the name to the ISO standard and translates the seals and notes along with it.
Result: A certified translation with a certification statement — PDF in advance, original by post, ready to present at the Zivilstandsamt.

Family reunification

Marriage certificate for a visa & reunification

Starting point: For a spousal-reunification visa the mission abroad requires a translation of the marriage certificate — sometimes with an apostille on the original.
Process: We clarify language direction and form in advance and name the office responsible for the apostille — then translate certificate and apostille as a certified translation.
Result: Coordinated papers — certificate, apostille and translation — matched to the diplomatic mission's requirements.

Estate & inheritance

Death certificate for an estate abroad

Starting point: An heir must present a German death certificate to a bank or probate court abroad to settle the estate.
Process: The death certificate is translated as a certified translation into the required target language; register and record details are carried over in their original position. On request we clarify the destination country's apostille need.
Result: A certified translation that keeps the document clearly matchable to its source — for a bank, notary or probate court.

What a German translation costs

Individually calculated, bindingly promised.

Standard documents such as birth, marriage or death certificates are usually charged as a flat fee per document; larger documents by standard line. After a brief review we name a binding fixed price — certification, advance PDF and postal dispatch included.

Binding fixed price

Flat fee per documentstandard documents · larger documents from CHF 1.09 / standard line

Price up front · dispatch included · no unannounced extra costs

Certified translation by a qualified translator	✓included
Certification statement, stamp & signature	✓included
Advance PDF for your check	✓included
Postal dispatch of the certified original	✓included
Quality assurance & final check	✓included

A standard line is 55 characters incl. spaces; the exact fixed price depends on volume, language combination and deadline — in Switzerland plus VAT. How the price is made up →

Request a quote

FAQ

Certified document translation — frequently asked questions.

Do I need a certified translation of my document?

Usually yes: authorities, civil-status offices and courts accept foreign-language documents almost only as a certified translation by a qualified translator. For private use a simple translation often suffices.

Will the translation be accepted by the Swiss authority I need it for?

The required form can vary by receiving authority and canton. FÜD checks the intended use before quoting and coordinates the translation plus any certification or notarisation step required for that authority. The authority itself decides acceptance.

Do I also need an apostille?

For use abroad, sometimes yes. The apostille confirms the authenticity of the source document and is issued by the competent cantonal state chancellery — not by the translator. It is obtained on the source document first; we then translate the apostille along with the document.

Do you need the original document?

A clearly legible scan is usually enough for the translation. Whether the certification should refer to the original, a certified copy or a scan depends on the requesting office — we note the reference accordingly.

What does a certified translation of a document cost?

Standard documents are usually translated at a flat fixed price; larger documents by volume, from CHF 1.09 per standard line. Certification, the advance PDF and postal dispatch are included — we name the exact price after a brief review. How the price is calculated →

How quickly will I receive my translated document?

Standard documents are often ready within a few working days; faster by 24-hour express where feasible. You receive the PDF in advance and the certified original by post.

Will my German certified translation be recognised abroad?

For use abroad the receiving office often additionally requires an apostille or legalisation of the source document, and sometimes a translation by a translator admitted in the destination country. What applies depends on the destination country — we clarify this in advance and translate the apostille and certification notes too.

Do you translate seals, stamps and marginal notes as well?

Yes. A complete certified translation includes seals, stamps, fee stamps and handwritten marginal notes. Illegible passages are marked transparently — so the translation remains verifiable against the original.

Our foreign marriage certificate was accepted at the registry office without a single query — including the correctly transliterated names. That was exactly where it had failed twice before.

★★★★★

M. Petrova · family reunification, Berlin

Work with us

A native speaker who wants to specialise in certified documents? Work for Swiss authorities and regulated use cases.

If you grew up bilingual, the language is not the hurdle — the responsibility is. To produce translations of official documents for use in Switzerland you need German at C2 level, the required professional qualifications and, where applicable, the accreditation, certification or notarisation form expected by the intended authority. We work continually with qualified translators, employed or freelance.

The path

German to C2, plus court authorisation

A second native language is your starting capital; the market rewards what you build on top. German at C2 — the level at which you read a certificate or a court judgment without hesitation — is the real gate. Add the qualifications and, where applicable, cantonal accreditation or formal certification required for the intended assignments, plus a firm grip on civil-status and legal terminology. That combination, not language alone, is what a registry office or an immigration file actually relies on.

Why it holds up

Accuracy, and the expertise behind it

Document translation is exactly where a specialist earns their place: transliterated names, ambiguous date formats, legal terms with no 1:1 equivalent, and the seals and marginal notes that are easy to overlook are where precision prevents the errors that would otherwise cause rejection at the counter. A certification statement — and a person who signs it — is what makes a translation admissible before a Swiss authority.

Introduce yourself About the FÜD