Certified translation of an Austrian Firmenbuch commercial register extract

Certified translation › Firmenbuch (commercial register) extract

Firmenbuch (commercial register) extract translation Austria.

Firmenbuch (commercial register) extract translation is produced as a certified translation by a sworn, court-certified Austrian translator under § 14 SDG — for company formation, a bank account, a tender or a shareholding abroad. We sequence any apostille the competent authority must add, and can work under an NDA and B2B framework pricing. From €59 incl. certification and shipping.

Court-sworn§ 14 SDG
Valid Austria-wideauthorities & courts
HRA/HRB termscorrectly rendered
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Customer service When is it required? +43 1 3050-647

Court-sworn translators · certification note under § 14 SDG · B2B framework pricing · confidential, NDA on request

DIN EN ISO 17100registered · Reg. 7U517

Accepted by registerscertification note included

Price up frontbinding fixed price, EUR

ConfidentialGDPR-compliant · NDA on request

Short & clear

Does your company need a certified translation of the Firmenbuch extract?

Reviewed by specialists · FÜD editorial team · kept current

For business abroad, almost always yes. Foreign registers, banks, notaries and tendering bodies ask for the Firmenbuchauszug as proof of a company's existence, legal form and power of representation — and generally accept it only as a certified translation by a court-sworn translator, often together with an apostille.

The extract comes from the Firmenbuch, kept by the Firmenbuchgericht — a division of the Landesgericht (in Vienna, the Handelsgericht Wien). We translate it true to form and layout, including legal form, power of representation, Prokura, share/nominal capital and the Firmenbuchnummer (FN). Rendering legal forms and representation terms accurately calls for legal precision — see also our legal translation service.

When is it required?

When the Firmenbuch extract needs a certified translation.

The extract is a company's central proof of existence and representation. In cross-border business, these are the situations that come up most often.

Formation & subsidiary

To set up a branch or subsidiary abroad, the local register usually asks for the translated Firmenbuchauszug of the Austrian parent company, often with an apostille.

Bank account & financing

Banks abroad require the translated commercial register extract for a company account, credit line or KYC check.

Tenders & procurement

Public and private tenders abroad ask for proof of existence and representation as a certified translation.

M&A & shareholdings

For a share purchase, joint venture or investment, the counterparty and the notary review the translated extract as part of due diligence.

Contracts & powers of attorney

For cross-border contracts and powers of attorney, power of representation is evidenced through the translated extract.

Foreign register for Austrian bodies

Austrian notaries, banks or courts require a certified German translation of a foreign-language register extract.

Abroad, only what reads as clearly certified counts.

Legal form, representation and capital have to be transferred precisely — which is why it takes a court-sworn translator with legal expertise.

Firmenbuch & apostille

Who keeps the Firmenbuch — and who issues the apostille.

The Firmenbuch is kept electronically by the Firmenbuchgericht, a division of the Landesgericht — in Vienna the Handelsgericht Wien — under the Firmenbuchgesetz (FBG) in conjunction with the Unternehmensgesetzbuch (UGB); anyone can inspect it via the Firmenbuch database of the Austrian judiciary. Every legal entity — whether an e.U., OG, KG, GmbH or AG — is listed under a single Firmenbuchnummer (FN); unlike some neighbouring registers, the Austrian Firmenbuch has no separate partnership or capital-company sections. There is a current extract and a historical (chronological) extract.

Because the extract comes from a court, a certified Firmenbuchauszug originates from the Landesgericht or a notary. If it needs an apostille for use outside the EU, that is issued in Austria by the president of the Landesgericht — not by the translation provider. FÜD does not issue apostilles; we name the competent authority and then translate the apostille together with the extract.

Current extract, then apostille, then translation

Pull a current, certified Firmenbuchauszug, check the apostille requirement with the receiving body, and — if needed — have the apostille affixed by the Landesgericht first. We then produce one certified translation covering both the extract and the apostille, so the foreign body has nothing left to request.

Quality you only notice at the register

Mistakes only a legal professional translator catches.

A Firmenbuch extract is checked against legal form, power of representation and register details. These are the most common pitfalls — and how a court-sworn translator avoids them.

Pitfalls in Firmenbuch extract translations and how FÜD resolves them
Pitfall	Why it goes wrong	How FÜD solves it
Legal form equated with "Ltd/LLC/Inc."	GmbH, KG, OG or e.U. have no identical counterpart abroad; a false equivalence changes liability and legal status.	The legal form stays in the original and is placed in context with an explanatory translator's note, without implying a foreign company type.
Power of representation & Prokura shortened	"sole power of representation", "joint power of representation" or "Prokura" are liability-relevant; an imprecise rendering puts the transaction at risk.	Representation rules and Prokura are translated in full and true to meaning, explained where needed.
Firmenbuchnummer (FN) wrong or dropped	The Firmenbuchnummer and the leading Landesgericht identify the extract; errors make it unusable for the receiving body.	The Firmenbuchnummer (FN) and court are carried over completely and in the correct position.
Firmenbuchgericht translated instead of named	A "translated" Landesgericht or Handelsgericht cannot be located by the foreign body.	The name of the leading court stays in the original, with an explanatory equivalent in brackets.
Capital & shareholding figures imprecise	Share/nominal capital, shareholdings and contributions matter for review; rounding or omissions stand out at due diligence.	Capital, shareholding and contribution figures are carried over exactly and in the correct format.
Apostille "ordered" from the translator	For a Firmenbuchauszug the apostille comes from the president of the Landesgericht — without it, a non-EU body will reject the document.	We do not issue apostilles; we name the competent authority and then translate the apostille together with the extract.

Legal basis

Why the certified translation is recognised.

Reviewed by specialists · FÜD editorial team · kept current

Commonly called a "certified translation", the correct term is a confirmed translation (bestätigte Übersetzung): produced by a court-sworn and certified translator with a round court seal, signature and certification note. Under § 14 SDG it is recognised across Austria before authorities, banks and courts — you do not need a translator from your own federal state. Register extracts also call for precise legal terminology, which is why professional translators with a legal background handle them; more in our legal translation service.

You receive the translation as a PDF in advance and then the certified original by post. For use abroad, we clarify apostille requirements up front and whether recognition in the target country calls for a translation authorised there too. An NDA is available on request.

How it works

From request to certified extract.

Upload a current, complete Firmenbuchauszug (current or historical printout) and tell us the destination country and receiving body. We review the scope and language direction and confirm a binding fixed price in EUR — for ongoing business abroad, also as a B2B framework rate. Once approved, a court-sworn professional translator renders legal form, representation, capital and register details precisely.

You receive the document as a PDF in advance and the certified original by post. If an apostille is planned, we agree the sequencing with you. Go to document upload or send a B2B framework enquiry.

Before you upload

So your Firmenbuchauszug clears the register the first time.

With this information, a court-sworn professional translator can render your extract accurately from the start.

Current, complete extract — current or historical printout, including all pages and register details.
Destination country & receiving body — register, bank, notary or procurement office; it determines the language and form required.
Company name & legal form — your preferred spelling of the company name; the legal form itself stays in the original.
Apostille clarified? — whether the extract needs an apostille; that is issued by the president of the Landesgericht, not by the translation provider.
Current vs. historical extract — which version the receiving body requires.
Deadline, confidentiality & delivery — by when you need it; an NDA is available on request.

For ongoing business abroad, we set up a B2B framework with fixed terminology and named contacts — so company names and representation terms stay consistent across every translation.

Use cases

Three typical paths for a Firmenbuch extract translation.

The purpose determines the version, language direction and apostille requirement. Three common scenarios in B2B business.

Company formation

Firmenbuchauszug for a subsidiary abroad

Starting point: A GmbH is setting up a subsidiary abroad; the local register requires the apostilled, translated Firmenbuchauszug of the Austrian parent company.
Process: We clarify the apostille requirement, flag the sequencing via the Landesgericht, and produce a certified translation of the extract and apostille together, with legal form and representation placed in context.
Outcome: Certified translation with a certification note — PDF in advance, original by post, matched to the foreign register's requirements.

Bank

Extract for a company account abroad

Starting point: A bank abroad requires the translated Firmenbuchauszug for a company account and KYC checks.
Process: We produce a certified translation of existence, legal form and power of representation, carrying over register and capital details in position.
Outcome: A verifiable proof of existence and representation that the bank accepts without a query.

Tender

Proof of representation for a foreign procurement process

Starting point: For a tender abroad, an Austrian company must prove existence and power of representation as a certified translation.
Process: A court-sworn professional translator renders the representation rules and Prokura in full and explains liability-relevant terms.
Outcome: A certified translation the procurement body accepts as a duly formed proof.

Quote & price

What does a Firmenbuch extract translation cost?

A standard extract is usually billed at a flat fee per extract; longer, historical extracts are priced per standard line. For ongoing business abroad, we offer B2B framework rates with an NDA on request. We confirm a binding fixed price in EUR after a brief review — certification and postal delivery included.

Binding fixed price

flat fee per extractstandard extract · longer/historical extracts from € 0.89 per standard line · B2B framework rates

everything included · postage included

Certified translation by a court-sworn translator (§ 14 SDG)	✓included
Certification note, round court seal & signature	✓included
Advance PDF for review	✓included
Postal delivery of the certified original	✓included
Quality assurance & final check	✓included

A standard extract is usually a flat fixed fee; longer documents from € 0.89 per standard line. We confirm the exact amount after a brief review — certification and postal delivery included. How the price is made up →

Request a quote

Common reasons for this translation: setting up a subsidiary abroad, opening a foreign bank account, a cross-border tender, an M&A due-diligence process, or ongoing financial and annual report translation for group reporting.

Sources & legal basis

Where these statements come from.

Every legal and procedural claim on this page is tied to a primary, verifiable source — Austrian law as published by RIS, the Austrian judiciary and the responsible federal authorities. Acceptance of any individual document is always decided by the receiving body.

FAQ

Frequently asked questions.

Does my Firmenbuch extract need a certified translation?

For business abroad, almost always yes. Foreign registers, banks, notaries and tendering bodies require the Firmenbuchauszug as proof of a company's existence, legal form and power of representation, and generally accept it only as a certified translation by a court-sworn translator, often together with an apostille. Conversely, an Austrian notary, bank or court asks for a certified German translation of a foreign-language register extract.

How is the Austrian Firmenbuch structured?

The Firmenbuch is kept by the Firmenbuchgericht, a division of the Landesgericht (in Vienna, the Handelsgericht Wien), under the Firmenbuchgesetz (FBG) together with the Unternehmensgesetzbuch (UGB). Every legal entity is listed under a single Firmenbuchnummer (FN); Austria's Firmenbuch has no separate sections comparable to a partnership or capital-company division. Common legal forms are e.U., OG, KG, GmbH and AG. There is a current extract and a historical (chronological) extract.

Do I also need an apostille — and who issues it in Austria?

For many non-EU countries, yes. Because the Firmenbuchauszug is a court document, the apostille is issued by the president of the Landesgericht, not by the translation provider. It belongs on the document before translation; FÜD does not issue apostilles but names the competent authority and then translates the apostille together with the extract.

How are legal form and power of representation translated?

Legal forms such as GmbH, KG or e.U. stay in the original and are placed in context with a translator's note, rather than being equated with Ltd or LLC. Power of representation and Prokura are translated in full and true to meaning, because they are liability-relevant.

Should the extract be current or historical?

That depends on the receiving body. A current extract is often enough; for due diligence or a history check, the historical (chronological) extract is required. Tell us the requirement and FÜD translates the matching version.

What does a certified translation of a Firmenbuch extract cost?

A standard extract is usually translated at a flat fixed fee per document; longer or historical extracts are priced per standard line, from € 0.89. For ongoing business abroad we offer B2B framework pricing with an NDA on request. After a brief review we confirm a binding fixed price in EUR; certification, an advance PDF and postal delivery are included. How the price is made up →

Our Firmenbuchauszug was translated with an apostille for our subsidiary's formation abroad — legal form and power of representation placed in context correctly. The foreign register raised no query.

★★★★★

Dr. K. Weiß · Legal Counsel, Vienna